Format for Resignation Letter

Format for Resignation Letter

HR (Human Resource) professionals are extremely passionate when it comes to their work. They work doubly hard treading a fine line to strike a balance between employee advocacy and management advocacy. Many HR professionals struggle while maintaining this balance, thus paving the way for resignation. The ideal resignation letter format for HR professionals should be brief, concise, and clear. What’s more, you need to be completely honest. After all, as an HR professional, you know the ins and outs of resignation letter formats.

As long as you can retain your underlying passion in the HR field and your sense of humor, you can overcome tremendous aggravation. However, the negative factors can weigh you down. These are some of the downsides that you experience as an HR professional.

Mentioned below are some of the signs that indicate you need to move on by resigning from your present job. Hence, you may want to have a glimpse of a resignation letter format, two of which have been mentioned below.
You have lost your enthusiasm and passion and have found out that your ultimate mission for working in the HR Department and your set goals have no meaning for you any longer.
You realize that a bulk of your time is spent in transactional and administrative tasks, which is not in line with what you had signed up for when taking up the job as an HR professional. What’s more, you are at a loss to change the situation. This is where resignation letter formats come handy.
Your industry has witnessed a downward economic spiral, and you have asked employees to resign, downsized your business operations, and dealt with loss of hope, mistrust, and fear. In short, you have experienced a burnout in your role as HR professional.
You no longer treat employees as treasured resources. Instead, you view them as whiners and complainers, and you are just tired of dealing with employees and their complaints.
You perceive no opportunity for advancing your career. What’s more, you feel locked into the same Human Resource role at diverse levels, and you would love to opt for another organization for growth and development of your skills.

In each of these cases, you can benefit from resignation letter formats, while drafting your resignation letter.
Resignation Letter Format 1

Your name
Your residential address
Your phone number

Employer’s name
Company’s address


Dear _______,

After careful thought, I have decided to hand over my formal notice of resignation from the esteemed post of HR Assistant with effect from today.

I realize that I have to serve a notice period of four weeks. Therefore, my last working day will be __________. I have a few days of accrued annual leave, which I would prefer utilizing during my notice period. Kindly let me know if you sanction the same.

I will be glad to show other staff members or new recruits the work process that needs to be followed before I leave so that the transition is smooth.

I thank you for offering me my first post in the HR Department. In addition, I am grateful for your continued support during the entire tenure of my employment.

I have been offered a post with added responsibilities elsewhere and strongly feel that now would be an ideal time to advance my skill set further.

I wish you and other HR team members all the best.

Yours sincerely,

Your name and signature

Resignation Letter Format 2

Supervisor’s Name
Company’s Name
Address of company
City, State, Postal Code

Dear ______,

I intend to resign from the post of ______ with effective from ___________. I will serve a notice period of four weeks, making ___________ my last working day.

I wish to thank you personally for the opportunities that you have provided me while being associated with ________. In addition, I thank all my colleagues for their active support and assistance rendered during various stages of my career.

I hope that my contributions have been of worth, and I wish you the very best in all your future endeavors.

I hereby request you to accept my resignation and relieve me from my services from __________.

Thanking you,

Yours sincerely,

Your signature

Your name

These were a couple of resigning letter format for HR professionals.

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